Backup Options: Cloud Storage vs External Hard Drive

Monica Morris • Sep 20, 2018

Backup is important because of the consequence of data loss to businesses. But it can be challenging to select the right backup solution for your business. Hard drives have long been used for data backup but cloud storage is fast gaining ground as a storage option among business owners.

To store data on an external hard drive, you connect a drive to your PC via USB cable, then manually select files and copy those files to your external drive. You can also use backup software with an external hard drive in order to help assist with backing up your files.

Cloud storage involves copying your local files over a network to a storage space on the internet.

This article shares the advantages and disadvantages of cloud and hard drive options so you can determine which is the most suitable fit for your business needs.

Cloud: Advantages

Save and Access Everywhere

In the cloud option, files from all your devices can be configured to back up to your cloud storage space. Not only that, you can access your stored file from anywhere. Any staff with necessary credentials can access saved data to enable them to work remotely. This can be done via your cloud services app or a browser with an internet connection.

Scalability

Cloud storage allows you to store as much and as little data as you have. In addition, you only pay for the storage space you use. As your business grows, a cloud service will accommodate your data storage needs with no effort on your part, just extra payment for the storage used.

Auto Sync

With cloud technology, you can set some folders or all files to automatically backup to your cloud space. When new files are created on your PC or device, they are saved to the cloud without your intervention. Also, if you need to access old backups, it is as easy as searching and downloading it.

Disaster Recovery

Cloud storage is immune from disasters that affect specific businesses. This makes it the ideal option for disaster recovery. When you need to get online after a disaster, a cloud service allows you to access your files from other working devices.

Sharing and Collaboration

It is easy to share cloud-based files among colleagues. You don’t need to make new copies every time another person requests the file. The file is backed up once, then you can give access to those who need it.

Cloud: Disadvantages

Security

Depending on which provider you use, your cloud data can be vulnerable to attacks. It’s best to do the research first about which cloud service provider to choose before uploading any valuable information to the cloud.

Privacy

Data stored on third-party cloud storage is out of your control. This can be problematic for businesses dealing with sensitive data. Moreover, regulatory requirements may prohibit some businesses from storing their data in the public cloud.

Cost

Some cloud services are free for limited storage and access. But businesses with large data must pay. Since cloud services mostly operate on a subscription model, you will need to be prepared to pay either a monthly or yearly fee.

External Hard Drive: Advantages

Affordable

External hard drives are affordable and they involve a one-time upfront cost.

Security

When you successfully back up your data to a hard drive your data is as secure as possible. Only through physical access to the drive can your data be accessed or tampered with.

Speed

It is quick to transfer data to an external drive. USB 2.0 and the 3.0 technology have made data transfer faster.

External Hard Drive: Disadvantages

Durability

An external hard drive can break at any time without prior warning. If this happens you will lose access to all your data.

Loss

External hard drives can be carried around. This poses a risk of loss, theft or accidental destruction.

Responsibility

You are responsible for your hard drive security. When you have other pressing issues at hand, you may forget to backup or update important files. Also, using the security features of an external hard drive such as encryption may be challenging or inconvenient for some business owners.

In Conclusion

External hard drive and Cloud services have their advantages and disadvantages. Your business needs will determine which one is the best for you. If you own one or two computers or process sensitive data that must not be transferred to third parties, then external hard drive backup may be the best option. Additionally, businesses with multiple computers and devices which require data to be backed up and accessed from multiple locations will find cloud storage a better option. To learn more about which backup option is best for you, please feel free to contact one of our team members , we’d be happy to speak with you.

Fort Wayne Indiana downtown
05 Jan, 2024
In an era where digital transformation is at its peak, businesses are increasingly vulnerable to cyber threats in Fort Wayne, Indiana. With cybercriminals becoming more sophisticated, local companies must avoid these threats to safeguard their digital assets. As cybersecurity experts, SDTEK is dedicated to helping Fort Wayne businesses fortify their defenses against these ever-evolving threats. Understanding the Cyber Threat Landscape in Fort Wayne Like many thriving urban areas, Fort Wayne is home to a diverse range of businesses. The variety of enterprises here makes the city a vibrant economic hub, from bustling tech startups to established manufacturing companies. However, this diversity also makes the area a target for cybercriminals. The most common threats include phishing attacks, ransomware, data breaches, and malware. Small and medium-sized businesses (SMBs) are particularly vulnerable, often due to limited IT security resources. Recognizing these threats is the first step in building an effective defense strategy. Why Cybersecurity Matters More Than Ever for Local Businesses The consequences of cyber attacks can be devastating. They can lead to financial loss, damage to reputation, and legal implications if customer data is compromised. In today's interconnected world, the fallout from a security breach can extend far beyond the immediate damage, impacting customer trust and business continuity. Tailored Cybersecurity Strategies for Fort Wayne Businesses At SDTEK, we understand that there is no one-size-fits-all solution to cybersecurity. This is why we offer customized security strategies that cater to the specific needs of Fort Wayne businesses. Our approach includes: Risk Assessment: Evaluate your business's particular risks, considering factors unique to your industry and operational model. Employee Training: Empowering your staff with knowledge and best practices to recognize and prevent potential cyber threats. Implementing Robust Security Measures: This includes firewalls, anti-virus software, and secure Wi-Fi networks tailored to your business's specific needs. Regular Monitoring and Updates: Continuously monitor for threats and keep your security systems up-to-date to combat new and emerging threats. Best Practices for Cyber Hygiene In addition to tailored strategies, there are general best practices that every business in Fort Wayne can implement: Regularly update software and systems to patch vulnerabilities. Use strong, unique passwords and consider multi-factor authentication. Regularly back up data and store it securely. Establish a clear policy for handling sensitive data. Collaboration and Continuous Learning Cybersecurity is not a one-time effort but a continuous process. Collaboration between businesses and cybersecurity experts like SDTEK is crucial. We encourage Fort Wayne businesses to engage in local cybersecurity forums and workshops to stay informed about the latest threats and defenses. Conclusion In Fort Wayne, staying ahead of cyber threats is essential for the longevity and success of your business. By understanding the risks, implementing tailored strategies, and practicing good cyber hygiene, local businesses can significantly reduce their vulnerability to cyber-attacks. At SDTEK, we are committed to partnering with you in this journey, providing the expertise and support you need to protect your digital assets and thrive in a digital-first world. For more insights and assistance on cybersecurity solutions tailored for your Fort Wayne business, contact SDTEK . Your digital safety is our priority.
06 Dec, 2023
In today's digital landscape, cybersecurity is paramount to protect sensitive business information from falling into the wrong hands. As a business owner, you understand the value of securing your data and safeguarding your reputation. That's where dark web monitoring comes into play. What is Dark Web Monitoring? The dark web is a hidden part of the internet where illegal activities often take place, including the buying and selling of stolen data. Dark web monitoring involves scanning the dark web to identify any instances of your business's compromised information being traded or sold. By monitoring these underground networks, you gain valuable insights and can take immediate action to mitigate potential risks. Key Features and Benefits Real-time Alerts: Dark web monitoring provides real-time alerts, notifying you the moment your business's data appears on the dark web. This allows you to respond swiftly and take the necessary steps to protect your sensitive information. Comprehensive Coverage: Dark web monitoring casts a wide net across various dark web platforms, ensuring comprehensive coverage. It searches for mentions of your business, compromised credentials, financial information, and other sensitive data that may have been exposed. Access to an Expert Support Team: With dark web monitoring, you're not alone in the fight against cyber threats. You have access to an expert support team that can guide you through the process, answer your questions, and provide recommendations to strengthen your cybersecurity posture. Addressing Misconceptions Misconception 1: Dark web monitoring is only necessary for large businesses. Cybercriminals do not discriminate based on business size. Any organization, regardless of its scale, can become a target. Small businesses are particularly vulnerable as they often lack the robust security infrastructure that larger enterprises may have. Dark web monitoring is essential for all businesses, regardless of their size, to proactively protect their data. Misconception 2: Dark web monitoring is too technical to understand. While dark web monitoring may involve technical processes, the service providers are equipped to simplify the complexities for you. They will guide you through the setup, explain the monitoring process, and provide actionable insights in a user-friendly manner. You don't need to be a cybersecurity expert to benefit from dark web monitoring. Misconception 3: Dark web monitoring is expensive. The cost of dark web monitoring is a fraction of the potential financial and reputational damage that a data breach can cause. It's an investment in the security and longevity of your business. Additionally, many service providers offer flexible pricing options to suit different business needs, making it an affordable solution for businesses of all sizes. Conclusion As a business owner, the protection of your data is essential for the continuity and success of your organization. Dark web monitoring offers a proactive approach to cybersecurity, enabling you to identify and respond to potential threats swiftly. By leveraging real-time alerts, comprehensive coverage, and the support of experts, you can safeguard your sensitive information, maintain customer trust, and protect your business from reputational damage. Don't wait until it's too late. Invest in dark web monitoring to stay one step ahead of cybercriminals and gain the peace of mind you deserve. Your business's security is worth it.
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