8 Ways A Business Can Benefit From Google G Suite

benefits of g suite

Do you want to run your business from a single software bundle?

The G Suite may be the best option for you.

Certain applications are needed for running small businesses. They enable owners and employees to communicate, create proposals, track projects and even present new products.

G Suite offers a bundle of these applications such as email, spreadsheet and documents creators. It allows small business owners access to important software  through a common interface

While Microsoft Office has dominated the office software landscape for years, the complete suite is not needed by many small businesses which only require basic office apps.

Moreover, the continuous shift towards cloud computing have made G suite a top choice in various industries.

In this article, we will present some reasons why organizations should get G suite for their business.

1. Storage and Support

Local storage of data is fast losing its grip in the business world and G Suite is leading the pack for alternative cloud storage options. With G Suite basic, you will get 30GB of storage space for your files and documents while the G Suite for business provides unlimited storage space for your organizations’ data. 

This is more than enough for most small business owners to run their organization’s operations smoothly. Moreover, the G Suite apps have an uptime guarantee of 99.9%.

Also, if you encounter any challenge while using G Suite, you can contact their 24/7 customer support to resolve the issues.

2. Accessible Everywhere

G Suite, unlike many other office apps requires no software installation on your PC. Neither disc nor local storage is required to run the apps. All you need is a compatible browser to access  the features of the apps you need. 

With your login details you can use the G Suite apps from anywhere with your mobile devices or PC even while travelling.

3. Google Cloud Search

Want urgent information about a project?

The G Suite can certainly help. With Google cloud search, you can find all the files created company-wide about specific projects and get updated about them.  This can be a huge time saver and also organize development so you can monitor the progress of any project. With this feature, chasing down colleagues for project updates is unnecessary. 

4. G Suite Vault

G Suite allows you to enforce regulatory and legal compliance on documents.

You can set the retention policy for as long as you want.

5. File Ownership

When you move your business to G Suite, you will be able to take full ownership of all files and documents created for your business.

As new documents are created, they are synced from employees machine to the cloud where the administrator can exercise full ownership rights. This arrangement makes it easy to onboard newly promoted or hired employee into different roles since all the necessary project documents can be retrieved quickly.

6. Easy Document Sharing

This is one big advantage of G Suite. With the click of a button, you can distribute documents to all team members at once. In addition, you have the ability to set permissions such as “view only” and “can edit” for different files.

7. Custom email Address and Grouping

You can create a professional domain based email address using G Suite. The free Gmail lacks this capacity. Email addresses such as James@companyname.com are easier to identify with by prospects and are less likely to be discarded or flagged as spam.

For employees handling multiple roles, you can create unlimited aliases for them which all link to one mailbox. A writer who is also an editor may have two outward emails defining their roles while the mailboxes are handled as one internally.

If there are different departments in your organizations, G Suite makes organizing their contact address easy. 

You can create a group and assign members to it. For example, a sales group with several marketers as members. All members of such group will receive email directed at them for business purposes. This is better than typing or copying several members’ personal mail address for sending updates.

8. Offline Access

G Suite is attractive to business because it is cloud based. However, there are times where you are in a poor network coverage area and still have to deliver on a project. Fortunately, there is an option to work offline. You can continue to work on your project online which will then be synced when the network is stronger.

Whether you want cloud storage or business apps, G Suite offers several benefits to small business owners. You can take advantage of these bundle of apps to boost and organize your business with SDTEK’s cloudTEK cloud computing service. Learn more about our services today!

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