6 Benefits of Office 365 for a Business

If you have been using the desktop-based Microsoft office suite for your business, you may be reluctant to switch to online office tools. Luckily, it is easy to use Office 365 for your business operations.

It can function like a hybrid that lets you use your favorite software both online and offline at your own convenience.

Microsoft’s Office 365 contains all the important software such as Word, Excel, Powerpoint and Outlook as found in the offline version.

In this article, we will discuss the top 6 benefits to expect when you migrate to Office 365.

1. Use Team Editing

When using Office offline, you have to wait for your team member to finish preparing a document before you can appraise, compare and analyze it. With Office 365, you can edit and co-author a document along with your team members in real-time.

It is as easy as setting up sync for your OneDrive Office 365 subscription. When documents are shared, every authorized employee can access, make edits and provide suggestions for the project.

You also have an option to revoke edit access when the document is finally approved. In addition, you can always track who made what changes to specific documents.

Administrators also have the ability to authorize or reverse team members revisions as they see fit.


2. Reduce Infrastructure Costs

Before the popularity of cloud-based applications, small businesses with large data had to purchase and configure their own servers to handle various projects. This adds an extra overhead cost especially when the infrastructure needs to be replaced or upgraded. 

A single Office 365 product can provide all the essential tools you need to run your business at a lower cost. You can make calls and video conferences and use instant messaging company-wide with no additional expense. This can boost your business’s productivity and bottom line.

Migrating to this cloud based program requires mainly the optimization of existing infrastructure.


3. Use Familiar Applications

Microsoft Office dominates the office software market and you are likely to be using one or more of these products for your business. 

If you don’t want to give up the software you are familiar with, Office 365 gives you the means to use identical desktop apps in the cloud without the need to relearn them. Whether it is Word or Excel, Office 365 provides a seamless app experience for your business.


4. Work from Anywhere

Do you often need to rush down to your office to complete a client’s project?

Office 365 provides a better option.

You or your employee can access your work data or document from anywhere using your laptop, tablet or smartphone. That is the beauty and convenience of cloud computing.

As long as there is an internet connection, you can carry your work with you everywhere since your data resides in a Microsoft data center that can be accessed through the internet. 

With Office 365, you don’t have to worry about forgetting to bring a file or storage device with you to a client or business meeting. You may also sync files locally from OneDrive when you are offline.


5. Enhanced Security

Data security is an important factor for a business when considering the hacking threats against small businesses.

Office 365 has an advanced security system that prevents unauthorized parties from accessing critical business files.

Your documents, network and emails are kept safe with Office 365. You also have the right to limit or extend access to files for team members. If a device is lost or stolen, you can remotely wipe off the Office 365 data on it.


6. Get Business Intelligence

As an administrator, you can get business insights about employees’ interaction with customers. You may use such information to enhance your business productivity and profits. Office 365 allows access to critical data from a single interface so you can analyze them, implement changes and make employees work better.


In addition to Office 365, another cloud based option is Google G Suite. Check out our most recent article about how using G Suite can also help be a benefit to your business.

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